4 P's of effective communication to your sub-ordinates!!!

While working with a team, one thing that I believe makes a hellava difference is effective communication of your thoughts. Recently working on an event I had to pass messages to several of my co-volunteers to get jobs done. This encouraged me to come up with a few points for effective communication that might help me.

Let it be face to face; over the phone; text messaging; emailing; or snail mailing, I am sure these points are very important so as the other party understands clearly and acts accordingly. The pic in right is an example for a funny mis communication (click on it for larger view)

Precise: sharp & shorter messages always gains advantage. A second thought of what we are going to say, A second look into the wordings that you have framed always helps than to give urgent vague or unclear communication that might produce negative results.

Personal: Communication that is personal always has a appeal. For eg, a two liner with "Hi Sundar, happy new year" is far more effective than a flashy greeting email that is sent to hundreds including Sundar simultaneously.

Pleasant: Being pleasant is very important when you are communicating with somebody for the first time or during initial part of your relationship. It helps in building a rapport and stopping conflicts and makes understanding easier.

Punctual: Like anywhere else time is very essential. Today's newpaper is tomorrow's waster paper.

While these points always apply at any point of time, I believe these should 100% be followed to our sub-ordinates or at times even superiors or for that matter to anybody whom we want to have a job done.